2010 Pool Party Policies and Procedures
Submitting the party reservation form is not a guarantee your party will be approved. Individual Homeowner's Associations have specific rules governing the holding of parties at their facilities. All Homeowner's Associations rules and procedures supersede Sweetwater Pool guidelines.
Under the provisions of the contract between SWP, Inc. and the Customer, SWP shall have the first right of refusal to provide lifeguards for any function at the swimming pool. Unless otherwise specified by the Home Owner's Association, the following provisions shall apply.
1. All parties must be scheduled at least ten (10) business days in advance. We cannot guarantee parties booked with less than ten (10) business days notice.
2. There is a two (2) hour minimum for all parties. The number of patrons attending the party will include ALL patrons within the pool facility, swimmers and non-swimmers included. Parties are not allowed after midnight.
o Parties during normal operating hours: For 1-15 guests, no additional lifeguards required; 16-40 guests, 1 additional lifeguard required; 41-65 guests, 2 additional lifeguards required, etc. (This is subject to community policies and procedures as well as resident attendance numbers)
o Parties outside normal operating hours: 2 guards are required and will accommodate up to 50 guests; 1 additional lifeguard per 25 guests thereafter.
3. The hourly rate for the lifeguards is $25.00 per hour per lifeguard.
4. All parties are subject to a $30.00 (non-refundable) Sweetwater Pools administrative processing fee. (In some cases, communities may require additional damage deposits or administrative fees.)
5. The lifeguards will clear the pool (not the premises) fifteen (15) minutes prior to the end of the party and begin closing procedures.
6. Inclement Weather Policy: In the event of inclement weather, full refunds will be made if the party is cancelled by calling the main Sweetwater Pools office or the Pool Party Coordinator at least two (2) hours in advance. Any parties cancelled within the two (2) hours of the scheduled starting time of the party will be charged a minimum of one (1) hour per guard. The administrative fee can be reapplied to a rescheduled party for a period up to 30 days.
7. Cancellation Policy: Any parties cancelled by the resident with at least 24 hours notice will be refunded the lifeguard fees only. The administrative fee is non-refundable but can be applied towards a rescheduled party within 30 days.
8. All monies are payable by check, money order, or credit card. No cash will be accepted. Payment is due five (5) business days prior to the party or the event will be cancelled. Payment can be made by credit card, mail, or in person at the Sweetwater Pools office.
9. Bookings WILL NOT BE confirmed until verification that you are a resident in good standing is confirmed with the community representative or property manager. In that event, the date and time of the party will be 'held' until confirmation is received. If there is a problem with your residencey status, you will receive a call back from the Party Coordinator.
10. SP requires an additional $60 cleaning fee for any parties scheduled before or after the regular swim season.
11. No parties will be booked on Holiday Weekends. (Memorial Day, Independence Day and Labor Day)
Payment information: All check payments need to have the name of the pool and party date on the memo section.
If you have any further questions or concerns,
Please call the Pool Party Coordinator at 281-300-6077 or email
Holiday Festivities
Upon request, we will offer at our expense, various activities at your pool such as age group races, coin tosses, watermelon scrambles, egg tosses, etc. Candy and prizes are offered to all participants.
Teen and Adult Nights
We will sponsor (our expense) the first teen and adult nights your community might wish to have. We will help coordinate the ones thereafter.
